Careers

Overview

We are seeking a highly motivated and exceptionally organized Special Events Manager to join our Events Team. This position will provide support from the client’s first meeting through the day of the event. SEM’s provide site support by meeting clients at least 9-months in advance, conducting a check-in call, and final walkthrough before the event date. Responsible for managing events and ensuring deadlines, invoicing and contract agreements are adhered to.

Job Responsibilities & Duties

• Be versed in Nestldown’s contracts, policies and procedures.
• Act as the venue’s main point of contact for clients to answer site-related questions and concerns throughout the planning process.
• Assist clients with preliminary timeline and layout for the event as well as follow-up for information as needed to meet deadlines.
• Manage client timelines and layouts to ensure the safety of Nestldown’s property, event staff, and guests.
• Meet with clients in-person and over the phone to help create the event of their dreams.
• Assist clients with selection of vendors based on client’s specific preferences and overall vision.
• Correspond with event vendors and Nestldown staff to coordinate load-in/load-out procedures, and deliveries.
• Onsite, day-of coordination during events.
• Conduct post-event evaluations and follow up in a timely manner.
• Fill in for other event related roles as necessary to ensure full coverage and the success of the event.
• Document retention and invoicing of additional services requested.
• May do some additional administrative work to ensure flow of the full-time events team.
• Participate in team meetings and assist with projects that help the department reach its goals, including sales and bookings, vendor updates, scheduling, advertising, etc.
• Work with the other Nestldown departments to ensure all tasks are done efficiently and meet both safety and quality standards.

Qualifications and skills:

• Bachelor’s degree preferred, in the field of Hospitality is a plus.
• 2-5 years of experience in a client facing position in the Events Industry, in particular with a background in logistical planning and coordination, is required.
• Excellent time management skills with ability to prioritize required.
• Excellent verbal and written communication skills in English. Understanding of other languages is a plus. – Email is often the primary form of communication with couples. The ability to relate to/have your personality come through, communicate clearly and respond efficiently is vital.
• Available to work a flexible schedule including nights, weekends and holidays based on event schedule and in some cases an “on call” schedule during designated workdays.
• Ability to work long hours, on your feet, with some physical tasks not to exceed lifting 35 pounds.
• Ability to work independently and take initiative without constant supervision, as well as part of a team & manage multiple projects independently.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook, and Google Calendar are required.
• Adaptability to change in policy, structure, positions within the company and platforms used.
• Valid Driver’s License Required

Compensation: This is a full-time salary exempt position with full benefits include full medical, dental, and vision coverage, paid vacation, holidays, and sick leave.

We are seeking a highly motivated, personable, exceptionally hard-working Site Manager to join our Events Team. This position will provide support each event and its fluidity ranging from guest arrival, vendor management, site management and guest interactions. As an integral member of the Event itself, the Site Manager is there to focus on the safety and integrity of the site in addition to assisting the Event Coordination and Special Events Manager (SEM) run a successful event. This can be a seasonal or year round position.

Job Responsibilities & Duties

Include, but are not limited to:

• Be versed in Nestldown’s customer contract and vendor contracts
• Have exceptional customer service but also be able to protect the site and its integrity & rules.
• Be a team player – no job is too menial or below you. Willing to move chairs, break down furniture, open and close up site in addition to help/diffuse potentially difficult guest situations.
o There are physical elements to the role: moving tables, chairs, ensuring correct set up, break down and closing up the site at end of events.
• Ensures that vendors and clients/their guests are abiding by site and safety rules in addition to supporting the SEM with the flow of the event and guests’ directionally.
• Assist with load-in/load-out procedures, and deliveries in addition to documentation and managing movement of vendors and vehicles on the day of the event.
• Documenting the event itself: arrival times, issues, successes, etc. and reporting to Events Director.
• Taking Sound Measurements at specific times in the events.
• May include driving a taxi and/or miniature train, golf cart, Kubota and a stick shift water truck.
• This is not a complete description of job duties, but an insight of some of the task performed.
o Should you want to work year-round, instead of seasonally, the winter would consist of outdoor site maintenance and laborious work as no events take place between late December – March.

Qualifications and skills:

• Bachelor’s degree preferred, not required
• Ability to lift and move up to 35 lbs as necessary
• Exceptional communicator and exercises good judgment with both team and Customer.
• 1-3 years of experience in event management or related area preferred ( Catering or food service is preferred)
• Excellent time management with ability to prioritize required – both in person & on email. The ability to relate to customers and create an enjoyable customer experience is vital.
• Available to work nights and weekends based on event schedule and in some cases an “on call” schedule during designated workdays.
• Ability to work independently and take initiative without constant supervision, as well as part of a team. Ability to manage multiple projects independently.
• Valid California Driver’s Licesne Required (ability to drive stick shift vehicle is a bonus)
• Proficiency with Microsoft Office (Word, Excel, PowerPoint & Outlook) are required.
• Adaptability to change in policy, structure, positions within the company and platforms used.

Compensation: This is a full-time hourly position with an hourly wage ranging from $18-25/hour depending on experience and skills. Benefits include full medical, dental, and vision coverage, paid vacation, holidays, and sick leave.

Overview
We are looking for an energetic capable person to help prepare Nestldown for our events. Doing jobs that will include a broad variety of tasks. They will include moving and setting out furniture to the plan for the day, setting up the facility spaces, light cleaning for the site/buildings/vehicles, driving the site vehicles, fixing paths as necessary, overseeing deliveries, helping to maintain our facilities, and occasional work in our world class gardens.

The type of person we are looking for must be dependable & smart, and able to work well in a team and as an individual without supervision. A big part of this job requires that they be able to interpret layouts, and really integrate the tasks necessary for the kind of event happening on that day. This is a fun, though challenging place to work!

Job Responsibilities & Duties
• Assist with preparation for events
• General Cleaning, grounds beautification, and site preparation
• Friendly and communicative with entire team and customers
• Maintenance work; furniture refurbishing, painting, minor repairs, etc.
• Assist other Nestldown teams to ensure optimal guest experiences
• Be available to work weekends

Janitor Qualifications and skills

Required but not limited to:
• Energetic, good follow-through, and detail oriented
• Work well in a fast-paced environment and is adaptable to switching focus
• Work and function in a structured environment as well as independently
• Able to work outdoors, in all weather conditions, doing very physical work: able to frequently lift/carry 35-50 pounds
• Positive, Good Communication & Customer Service Focus
• Feels responsible for overall site appearance, representation, and cleanliness
• A valid CA Drivers license

Compensation: This is a part-time hourly position working up to 30 hours per week starting at $18/hour

Overview
We are currently seeking an energetic and highly motivated individual to join our team as a Custodian. The ideal candidate for this position is detail-oriented, flexible and willing to take on non-routine cleaning and special projects as the need arises. The Janitor will be responsible for cleaning and sanitizing offices, bathrooms, guest housing, commercial kitchen, barn, and public areas. This is a fantastic opportunity to earn competitive pay and full-time benefits.

Job Responsibilities & Duties
• Perform general clean-up of all areas of the facility as directed
• Manage routine upkeep of exterior areas
• Complete non-routine cleaning according to specified job orders
• Remove garbage and recycling daily and prepare bins for weekly pick-up
• Handle emergency cleaning and upkeep requests
• Ensure rooms and buildings are maintained and fully equipped and stocked
• Assist the event prep team with pre and post event set-up duties as needed
• Ability to work a Wednesday to Sunday work schedule
• Maintains furniture via routine upkeep protocols
• During the event off-season assist with outdoor labor and clean-up of the ranch

Janitor Qualifications and skills
• 1+ years janitorial experience
• High school diploma/GED required
• Willingness to work early mornings
• Ability to work well under minimal supervision
• Ability to take and implement direction and feedback
• Strong attention to detail
• Computer literacy to use business software, the Internet, enter data/retrieve data;
• Physically capable of lifting and moving objects up to 50 pounds as necessary
• Valid CA Drivers license

Compensation: This is a full-time hourly position with an hourly wage ranging from $18-22/ hour depending on experience and skills. Benefits include full medical, dental, and vision coverage, paid vacation, holidays, and sick leave.