Careers

Overview

We are seeking a highly motivated and exceptionally organized Special Events Manager to join our Events Team. This position will provide support from the client’s first meeting through the day of the event. SEM’s provide site support by meeting clients at least 9-months in advance, conducting a check-in call, and final walkthrough before the event date. Responsible for managing events and ensuring deadlines, invoicing and contract agreements are adhered to.

Job Responsibilities & Duties

• Be versed in Nestldown’s contracts, policies and procedures.
• Act as the venue’s main point of contact for clients to answer site-related questions and concerns throughout the planning process.
• Assist clients with preliminary timeline and layout for the event as well as follow-up for information as needed to meet deadlines.
• Manage client timelines and layouts to ensure the safety of Nestldown’s property, event staff, and guests.
• Meet with clients in-person and over the phone to help create the event of their dreams.
• Assist clients with selection of vendors based on client’s specific preferences and overall vision.
• Correspond with event vendors and Nestldown staff to coordinate load-in/load-out procedures, and deliveries.
• Onsite, day-of coordination during events.
• Conduct post-event evaluations and follow up in a timely manner.
• Fill in for other event related roles as necessary to ensure full coverage and the success of the event.
• Document retention and invoicing of additional services requested.
• May do some additional administrative work to ensure flow of the full-time events team.
• Participate in team meetings and assist with projects that help the department reach its goals, including sales and bookings, vendor updates, scheduling, advertising, etc.
• Work with the other Nestldown departments to ensure all tasks are done efficiently and meet both safety and quality standards.

Qualifications and skills:

• Bachelor’s degree preferred, in the field of Hospitality is a plus.
• 2-5 years of experience in a client facing position in the Events Industry, in particular with a background in logistical planning and coordination, is required.
• Excellent time management skills with ability to prioritize required.
• Excellent verbal and written communication skills in English. Understanding of other languages is a plus. – Email is often the primary form of communication with couples. The ability to relate to/have your personality come through, communicate clearly and respond efficiently is vital.
• Available to work a flexible schedule including nights, weekends and holidays based on event schedule and in some cases an “on call” schedule during designated workdays.
• Ability to work long hours, on your feet, with some physical tasks not to exceed lifting 35 pounds.
• Ability to work independently and take initiative without constant supervision, as well as part of a team & manage multiple projects independently.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook, and Google Calendar are required.
• Adaptability to change in policy, structure, positions within the company and platforms used.
• Valid Driver’s License Required

Compensation: This is a full-time salary exempt position with full benefits include full medical, dental, and vision coverage, paid vacation, holidays, and sick leave.

Overview
We are looking for an energetic capable person to help prepare Nestldown for our events. Doing jobs that will include a broad variety of tasks. They will include moving and setting out furniture to the plan for the day, setting up the facility spaces, light cleaning for the site/buildings/vehicles, driving the site vehicles, fixing paths as necessary, overseeing deliveries, helping to maintain our facilities, and occasional work in our world class gardens.

The type of person we are looking for must be dependable & smart, and able to work well in a team and as an individual without supervision. A big part of this job requires that they be able to interpret layouts, and really integrate the tasks necessary for the kind of event happening on that day. This is a fun, though challenging place to work!

Job Responsibilities & Duties
• Assist with preparation for events
• General Cleaning, grounds beautification, and site preparation
• Friendly and communicative with entire team and customers
• Maintenance work; furniture refurbishing, painting, minor repairs, etc.
• Assist other Nestldown teams to ensure optimal guest experiences
• Be available to work weekends

Janitor Qualifications and skills

Required but not limited to:
• Energetic, good follow-through, and detail oriented
• Work well in a fast-paced environment and is adaptable to switching focus
• Work and function in a structured environment as well as independently
• Able to work outdoors, in all weather conditions, doing very physical work: able to frequently lift/carry 35-50 pounds
• Positive, Good Communication & Customer Service Focus
• Feels responsible for overall site appearance, representation, and cleanliness
• A valid CA Drivers license

Compensation: This is a part-time hourly position working up to 30 hours per week starting at $18/hour

Overview
We are looking for someone who is highly detailed oriented and enjoys landscaping to join our Gardens team Full-Time. Our site and gardens are used for wide variety of events: weddings, corporate meetings, photo shoots and more. The type of person we are looking for must be dependable & smart and able to work well as a team and individually, without supervision. They would have knowledge of landscape maintenance, is passionate about plants, and grounds keeping.

Job Responsibilities & Duties
• Till beds, plant, prune, weed, & water flower beds
• Use of landscaping tools & machinery
• Dig holes and plant trees and shrubs
• Mowing and trimming lawns
• Light construction: pathway rebuilding & wood splitting,
• Perform miscellaneous duties as assigned related to Garden & Grounds upkeep.

Qualifications and skills
Required but not limited to:
• High School graduate with a passion for landscaping/ gardening.
• Experience in landscape maintenance, preferred.
• Attention to detail
• Ability to multitask
• Good organizational skills with the ability to work alone
• Strong communication skills and teamwork is essential
• Strong work ethic/self-starter
• The employee must be able to frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 75 pounds
• Willingness and ability to perform physical work outside, in all weather conditions
• Ability to carry, climb, push, stoop, reach, dig and to load and unload various objects
• Ability to operate various power tools and heavy equipment.
• Willing & Able to work outside in an extensive garden setting with pollens, insects, variety of plant species.
• Willing to work in all seasons and weather elements.

Compensation: This a full-time, hourly position, with compensation based on experience and skills. Benefits include full medical, dental, and vision coverage, paid vacation, holidays, and sick leave.